British High Commissioner’s Residence Manager

British High Commissioner’s Residence Manager

31 Mar
|
Foreign & Commonwealth Office
|
Ottawa

31 Mar

Foreign & Commonwealth Office

Ottawa

Job Description (Roles and Responsibilities)



Main purpose of job:

To design and deliver high quality innovative events at the Residence which achieve UK objectives and project a dynamic modern image. To manage a team of four residence staff and oversee the smooth running of the Residence, including the many official guests.



Roles and responsibilities :

Entertainment/Event Management duties:





entertainment/event scheduling with the High Commissioner and British High Commission/Canada Network colleagues; liaise with internal and external organizations for all event details and logistics; liaise with Residence staff and external organizations for all event details and logistics; liaise with Residence staff regarding upcoming schedules and requirements; supervise and manage all official events; monitor and manage any additional casual staff required for events including training and providing event briefings. Event/guest background research and development



Staff Management/Line Manager duties: manage all Residence staff (4) providing guidance of prioritization of tasks/jobs for upcoming functions; ensure staff are following FCO procedures for corporate credit cards, expenditures, procurement, etc; complete staff appraisals and organize bi-weekly staff meetings; supervise cleanliness of Residence and garden; create a warm, welcoming environment for all guests, visitors and houseguests to the Residence.



House Management duties: oversee overall effectiveness and efficiency of the Residence; liaising with Corporate Services/Estates regarding Residence requirements including work requests, procurement procedures for upcoming work and/or maintenance and forward planning for upcoming projects



Administrative duties: oversee and manage Earnscliffe Residence devolved budget; record event information in central filing system (includes number of guests, cost and cost per person); accounting duties and tracking including costing post-event; event budget forecasting; monitor casual staff requirements with contract company, including logging hours and submitting timesheets; record keeping and filing of event/residence paperwork; preparation, printing, mailing of event invitations, guest list management and preparation of printed material (name cards, menu cards, buffet cards, etc); inventory stock management and ordering of alcoholic beverages.



Essential qualifications, skills and experience



Essential on arrival: Event planning, budget management, staff management, including casual employees.



Desirable qualifications, skills and experience



Desirable: Experience of working in diplomatic environment.



Required competencies

Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Application deadline Application deadline - day Application deadline - month Application deadline - year

14 April 2021

Grade

B3 (L)

Type of Position

Full-time

Working hours per week

37.5

Region

North America, Caribbean and British Overseas Territories

Country/Territory

Canada

Location (City)

Ottawa

Type of Post

British High Commission

Number of vacancies

1

Starting monthly salary (CAD)

$5,361.06 ($64,332.83 annual)

Start Date Start Date - day Start Date - month Start Date - year

31 May 2021

Other benefits and conditions of employment

Must have the legal status to live and work in Canada.

Additional information



Earnscliffe is part of Canada’s history. It is a huge asset to the High Commission and the Residence. The Residence Manager is at the heart of a dynamic team, which works to use Earnscliffe to promote Britain. To showcase our food and drink and to bring the widest surge of Canadians together in fabulous surroundings. Imagination, resilience and great team-working and leadership skills are the essentials to make a success of this exciting job.



The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.



Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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